Expense Tracking

Capture every expense the moment it happens

Snap a receipt, email an invoice, drag a PDF. AvroBooks captures, categorises and posts the expense — VAT-split, supplier-matched, approval-ready.

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Three ways to capture an expense

Use whichever way fits your workflow. Mix and match.

Email forwarding

Each business gets a unique inbox address. Forward a supplier invoice and it appears, extracted, in your dashboard.

Drag & drop upload

Drop a PDF, image, ZIP of receipts, or a multi-page statement. We split, extract and categorise everything.

Mobile capture

Take a photo from any device. Auto-rotation, auto-crop and HEIC support keep your receipt readable.

Auto-categorisation that learns from you

Train AvroBooks once on a supplier and every future expense from them is categorised automatically. We pick the right Xero account, tax rate and tracking category — based on your actual rules, not guesses.

Supplier rules: "every Vodafone invoice → Telephone, INPUT 20%"
Customer rules: "every Stripe payout → Sales, NONE"
Per-line VAT split: 20% standard food + 5% reduced drinks correctly tagged
Discount lines: negative adjustments captured as separate, not merged
Override anything inline; future invoices respect your edit

Rule example

WHEN  supplier.name CONTAINS "Vodafone"
THEN  account = "Telephone (8200)"
      tax_rate = "20% VAT on Expenses"
      tracking = "Operations"
      auto_approve = true

Set rules once. AvroBooks applies them on every future invoice.

Receipts shouldn't be a chore

Capture, categorise and approve in one flow. AvroBooks handles the rest.

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